Reply to or forward a message

To reply to the sender of a message

  1. On the read message form toolbar, click Reply Button image. When you click Reply, the To text box is already addressed to the sender of the original message.
  2. The text of the original message is copied into the message body. Type your reply within or above the sender's original message.

To reply to the sender and all other recipients of a message

  1. On the Read Message form toolbar, click Reply to all Button image. When you click Reply to all, the To and Cc text boxes are already addressed to the sender, as well as every other recipient of the original message.
  2. The text of the original message is copied into the message body. Type your reply within or above the sender's original message.

To forward a message

  1. On the Read Message form toolbar, click Forward Button image.
  2. In the To box, type the e-mail address you want to forward the message to.
  3. The text of the original message is copied into the message body. Type your reply within or above the sender's original message.

Tip  You can also reply, reply to all, or forward a message by right-clicking the message in your Inbox and then selecting the action on the context menu.

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Address a reply

When you click Reply or Reply to all, the New Message form opens with the relevant names in the To and Cc text boxes. When you forward a message, you fill in these names yourself.

  1. In the To or Cc text boxes, type the person's name or e-mail alias, or click To or Cc to open the Find Names dialog box.

    Tip  The Find Names dialog box allows you to search your organization's global address list or your contacts for a recipient. (However, you can't use the Find Names dialog box to search for distribution lists in your Contacts folder.) After you locate the person, you can add his or her name directly to your e-mail message.

  2. To add blind carbon copy (Bcc) recipients, in the Bcc text box, type their names, or click Bcc to open the Find Names dialog box.

    Note  Bcc recipients receive a copy of the message, but their names don't appear in the list of recipients. Each Bcc recipient can't see the names of other Bcc recipients.

  3. On the Subject text box, type a brief subject line.

    Tip  When replying to or forwarding a message, the Subject text box is already filled in. RE will precede the subject of a message you're replying to. FW will precede the subject of a message you're forwarding. You can leave this subject, or you can delete it and type a new subject of your own.

  4. Type your message in the message body. You can compose a response to the message above or within the text of the sender's original message.

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